The Legislative and Protective Services Department – Records and Information Services Division is responsible for managing the District’s corporate records and ensuring the integrity, accessibility, and preservation of information. The team plays a vital role in supporting transparency, operational efficiency, and regulatory compliance through effective information governance practices.
We are currently seeking a detail-oriented and organized individual to join our team as a Document Control Clerk. This position provides clerical and administrative support to the Records and Information Services Division, with a primary focus on preparing documents for digitization, checking scanned files for quality, and indexing materials for easy retrieval. The role also includes handling documents with confidentiality, updating tracking spreadsheets, and uploading scanned files to digital repositories. The successful candidate will be comfortable working independently and following established procedures in a structured office environment.
Requirements include completion of Grade 12 or equivalent and at least one month of office experience. Attention to detail, basic communication and documentation skills, and the ability to carry out tasks independently are required. Experience with inventory control or document management systems is considered an asset. An equivalent combination of education and experience may be considered. This position involves limited physical activity, with occasional lifting of boxes and use of a step-ladder. Work is primarily conducted in an office setting.
The successful candidate will be scheduled to work Monday to Friday, between 8:30 a.m. and 4:30 p.m., as required.
These are C.U.P.E. Local 2011 positions with a wage of $31.22 per hour plus 15% in lieu of benefits. Please apply by 11:45 p.m. on August 10, 2025, quoting competition 25208. Job description and competition information can be found at www.saanich.ca.
The District of Saanich is recognized as one of BC’s Top Employers for 2025. As an equitable and inclusive employer, we value diversity of people to best represent the community we serve and provide excellent services to our citizens. We strive to attract and retain passionate and talented individuals of all backgrounds, demographics, and life experiences. If you require any adjustments to enable participation at any stage of the recruitment process, please contact in confidence accessibilityHR@saanich.ca.
