Applications are now being received for the above temporary full-time position in the Development Services Commission. To apply, please submit your cover letter and resume online by August 22, 2025 www.markham.ca/careers.
Join us and make a lasting difference!
Please note that this is a contract until September 2026.
JOB SUMMARY
Reporting to the Supervisor, Administrative Support, the Development Clerk will be responsible for the provision of daily administrative duties to the Committee of Adjustment, Planning, and Engineering on for all general customer services and administration duties for the Development Services Commission.
KEY DUTIES AND RESPONSIBILITIES
- Responsible for the delivery of front line customer service for the Development Services Commission;
- Provide daily administrative support to the Development Services Commission including but not limited to data entry, responding to telephone and public inquiries (including the BELL), stamping and distribution of incoming mail/courier service for Planning and Urban Design on the main floor;
- Producing and updating documents such as letters, tables, presentations, data accesses, digital inventories, financial accounts, etc. in Microsoft applications i.e. Word, PowerPoint and Excel; along with EPLAN & AMANDA
- Assist the Committee of Adjustment, (Planning & Engineering when applicable) by preparing deadline calendar, notice lists, agenda packages, maintain filing systems (paper and digital), etc.;
- Assist staff with scanning, photocopying and filing of documents (digital and paper);
- Process fee and payments;
- Responsible for initiating, managing and implementing a records information system (Records/Document Management System) for the Engineering, Planning/Urban Design Departments;
- Input data and scan documents including existing paper files into ePLAN\AMANDA and maintain the data updates for applicants, etc.;
- Maintain department filing systems (Urban Design and Committee of Adjustment);
- Purge and archive documents;
- Process payments for invoices and manage petty cash;
- Receive/initiate the circulation of development applications when backing up Administrative Assistants;
- All other duties as assigned.
The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.
Please respect our scent free area by not wearing scented products when visiting the office.
REQUIRED SKILLS & COMPETENCIES
- High School diploma plus additional courses with 1-3 years related administration experience or an advanced combination of experience and education
- Ability to deal with public and development industry on a front line basis
- Excellent customer service, interpersonal and communication skills, both verbal and written, are essential
- Superior detailed organizational skills are required
- Accuracy in data entry is important
- Demonstrated computer experience and knowledge including all Microsoft Office Software (Work Excel, PowerPoint, Outlook, and Access)
- Proficient skills in data management/record management software systems such as AMANDA or Eclipse are required.
- Knowledge of the Planning process and/or Capital project process would be an asset.
- Ability to multi task.
- Good working knowledge of general office equipment.
CORE BEHAVIOURS
- Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
- Change & Innovation: Responds positively and professionally to change and helps others through change.
- Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
- Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
- Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
- Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.
Salary Range:$58,304.00 To $65,015.00 Annually
