Reports To: Director of Finance & Treasurer
Business Unit: Corporate Services
ABOUT US
Nestled on the edge of the Greater Toronto Area (GTA), Erin is more than just a town—it's a vibrant and progressive community that thrives amidst the beauty of rolling hills. As you step into Erin, you'll experience a place on the rise, experiencing explosive growth fueled by its strategic location and forward-thinking approach. The landscape is a testament to nature's artistry, with lush greenery and picturesque views that soothe the soul. But Erin is not just about scenery; it's about progress. With all the amenities of urban living at hand, residents enjoy a quality of life that balances convenience with tranquility. The heartbeat of Erin lies in its infrastructure, continuously evolving to meet the needs of its expanding population. From a state-of-the-art treatment facility ensuring clean water for all, to major water and sewer projects paving the way for future development, Erin is laying the groundwork for a sustainable tomorrow. At the helm of this transformation is a municipal team renowned for its progressive and innovative spirit, driving Erin to become one of Ontario's fastest-growing communities. In Erin, the journey toward progress is as scenic as it is promising, offering a glimpse into the future of modern living intertwined with the beauty of nature.
OVERVIEW OF POSITION
Reporting to the Director of Finance, the Tax Administrator is responsible for functions relating to the collection and processing of tax revenue. The Tax Administrator key responsibilities include: pre-authorized payment plan administration; preparing and processing of tax write-offs pertaining to Minutes of Settlement from Assessment Review Board decision; generating and preparing of tax billing cycles; processing tax payments; monitoring and following up on major collection of accounts; liaising with the Municipal Property Assessment Corporation and the County of Wellington Property Tax Department; and coordinating assessment base management. Provides customer service to any property tax matters. Administrates the sale of land for tax arrears registration process in accordance with the Municipal Act legislation.
MAJOR RESPONSIBILITIES
- Responsible for leading tax billing and tax collection functions;
- Coordinates and ensures municipality’s assessment base is up to date and maximizes tax revenues and minimize loss of assessment through appeals;
- Administers assessment changes and Assessment Review Board appeals;
- Calculates and processes assessment apportionments and balance adjustments for Minutes of Settlement;
- Prepares and reconciles adjustment reports for audit files;
- Liaise with Municipal Property Assessment Corporation and the County of Wellington Property Tax Analyst Assessment;
- Administers tax collection process to ensure municipal tax collection objectives are met;
- Administers tax arrears registration process in accordance with the Municipal Act legislation;
- Provides assistance with water billing and collections;
- Maintain knowledge of current legislative and judicial/quasi-judicial decisions and tax policy issues
- Advises residents with assessment and tax appeals processes;
- Provides assistance and advice to taxpayers related to provincial tax incentive programs i.e. Farm Tax incentive, and Managed Forest Rebate;
- Responsible for billing and collection of Payment in Lieu of Property Tax (PILT);
- Processing payments and prepares deposits related to tax collection;
- Calculates taxes based on tax rates;
- Maintains related records for all taxation transactions;
- Prepares past due notices and transfers to tax account;
- Prepares monthly tax bank and sub-ledger reconciliations;
- Co-ordinates electronic data interchanges with bank and mortgage companies;
- Maintains the Tax Roll including ownership changes, name changes, and assessment adjustments are current and correct;
- Provides customer service excellence by responding to ratepayer questions related to tax billing and collection process, complaints, and requests for tax information
- Other duties as assigned by the Director of Finance;
WORKING CONDITIONS AND ENVIRONMENT
- Flexible, hybrid work environment, including three days spent in-office and two days working from home;
- This position works 35 hours a week, 8:30pm-4:30pm, Monday to Friday, however the incumbent may also work outside of regular business hours;
- The salary range for this position is $76,307 - $89,268.
- The Town offers an excellent comprehensive benefit package, and participation in the Ontario Municipal Employee Retirement Scheme (OMERS) pension plan.
POSITION REQUIREMENTS
- Post-secondary diploma in Finance, Real Property Administration, Business or related field would be an asset;
- Professional accreditation as a Certified Municipal Tax Professional from the Ontario Municipal Taxation and Revenue Association (OMTRA), completion of the Municipal Tax Administration Program (MTAP);
- Minimum 5 years’ experience in a senior municipal property tax position (government experience preferred.);
- Excellent knowledge and proficiency of computer taxation system ;
- Working knowledge of Microsoft Office including Excel spreadsheets and Word;
- Knowledge of municipal taxation, Municipal Act, Assessment Act, and other related legislation;
- Sound understanding of municipal revenues and appropriate financial accounting;
- Working knowledge of Ontario Property Tax Analysis (OPTA) system and Municipal Property Assessment Corporation (MPAC);
- Superior organizational and time-management skills to manage conflicting priorities and deadlines;
- Excellent problem solving, conflict resolution and customer service skills;
- High level of initiative and ability to work under pressure with constant interruptions;
- Strong ability to work as a team member within the Finance Department and Corporate environment;
- Satisfactory passing of a criminal record check.
The salary range for this position is $76,307 - $89,268.
If you're passionate about joining our growing, innovative team, don't hesitate to apply! We encourage you to apply by sending your resume to hr@Erin.ca, identifying job title in the subject line; we will accept resumes by 4:00pm on Thursday, May 8, 2025. Please save your resume in PDF and save the document in the following format: Full name, Position Title.
We thank all applicants for their interest, however, only those being considered for an interview will be contacted
The Corporation of The Town of Erin celebrates diversity, and we are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status. The foregoing represents a reasonable statement of the requirements of this position. We use the information collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection only. Accommodation is available for all parts of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act. Please contact hr@erin.ca if you require any special accommodation to apply or interview for this position.
