At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.
As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.
Position Summary
*** Note: Pay Range is based on 2023 Rates of Pay***
The Corporate Buyer provides procurement support and expertise to City of Kingston staff for the purchase of goods, services and equipment.
KEY DUTIES & RESPONSIBILITIES
Plan and schedule work in conjunction with the direction provided by the Procurement Manager and in accordance with the procurement requirements and priorities of the corporation.
Support departments and divisions with procurement related processes and procedures including the development of specifications, evaluation of submissions and adherence to corporate by-law, policy, and trade treaty requirements.
Responsible for the review of procurement documents (Tenders, Request for Proposals, Request for Quotation) and for the preparation of procurement documents with respect to standing purchase orders.
Manage the distribution of all procurement documents and addenda, including public advertising of procurement opportunities when required.
Assist with administration of standing purchase orders, vendor prequalification’s and roster development.
Ensure proper approvals have been obtained, and that procurement procedures/policies have been followed.
Provide corporate support for Financial Management System (D365) including purchase requisitions, purchase orders, and report inquiries.
Provide back-up support to City purchasing agents.
Support the procurement card program; Process applications and issue corporate credit cards, maintain and update cardholder listing, audit credit card statements to ensure compliance with policy and procedures, and report non-compliance issues.
Other duties as assigned
Qualifications, Competencies
2-year diploma in business management or a business related program;
Two (2) years’ experience in procurement, preferably in a public or municipal sector organization;
Preference given to members of a professional procurement association working towards a designation or certification (e.g. the Ontario Public Buyers Association (OPBA).
Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork
Skills, Abilities, Work Demands
Proficient in various Microsoft Office programs.
Excellent computer skills.
Excellent communication, negotiating and organizational skills are essential.
Must be willing to upgrade experience with on-going educational seminars and courses as deemed necessary by the Manager, Procurement.
Must obtain and maintain a satisfactory criminal record check.
Regular Full-Time
CUPE, $29.39 - $36.64 per hour
+Benefits, Vacation, Pension
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
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