This position provides confidential administrative assistance to the Intergovernmental Affairs branch to ensure efficient operation. The Administrative Assistant acts as a liaison between Intergovernmental Affairs, the Office of the Chief Commissioner, the Office of the Mayor, the Office of the Elected Officials, the Executive Assistants, and administrative staff.
This role may be eligible to participate in our hybrid work program. The successful candidate will be required to reside within 2 hours of Sherwood Park, Alberta.
Responsibilities:
- Reviews and initiates reports for Council and Priorities Committee meetings as necessary
- Builds and maintains positive relationships and excellent communication lines with Executive Team/Council support and Office of the Mayor support to ensure timely responses to the Executive Team, the Mayor, and Council
- Provides excellent communication and public relations with internal and external customers ensuring matters are handled in a timely manner
- Manage and prioritize Manager’s emails to meet deadlines.
- Organizes travel arrangements and conference registrations
- Assembles background information, meeting materials, compiles data and prepares correspondence, documents and briefing materials for the Manager, Strategists and Policy Analyst
- Assists in the prioritization of tasks and emails for the Manager
- Coordinates appointments and meetings for all branch members
- Prepares payment vouchers, general receipts, journal vouchers and expense claims
- Assists with event planning and special projects
- Establishes and maintains records management system
- Orders, manages, and maintains office supplies
- Handles mail distribution
Qualifications and Skills:
- High School diploma with a minimum of 4 years progressively responsible administrative experience supporting senior leadership
- Certificate or Diploma in Office or Business Administration is preferred
- Knowledge of Strathcona County municipal structure, policies and emergency procedures is an asset
- Sound knowledge of administrative procedures, recording and transcribing of minutes
- Knowledge of municipal government procedures and practices
- Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and establishing/maintaining relationships
- Excellent organizational and time management skills, with the ability to anticipate and adapt to changing priorities
- Ability to maintain discretion and respect confidentiality
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office equipment
Pay Range: $52,889.20 - $66,120.60
Who we are:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.
Why Join Strathcona County: (depending on position)
- Competitive salary and comprehensive benefits package, which includes:
- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities.
- Well-being programs and a safety culture focused on physical and psychological health in the workplace.
Equivalencies of education and experience may be considered.
This competition may be used to fill future vacancies for similar positions within the next 6 months.
Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
