Description
The City of Yorkton is a great place to work and if you enjoy a busy and challenging work environment, we encourage you to apply for a full-time Executive Assistant position with the City Manager’s/Mayor’s Office. Reporting directly to the City Manager, with certain duties under the direction of the City Clerk, this position entails a wide variety of office and administrative duties. If you enjoy being involved in what is happening in our organization and community, then this position will interest you.
Duties and Responsibilities
- Receptionist duties for the City Manager and Mayor’s Office, managing the priorities, commitments and deadlines for these positions.
- Attendance at City of Yorkton Council Meetings, recording accurate minutes of the proceedings.
- Maintain database of all contracts, agreements and accompanying documentation, notifying Department Heads of any follow-up action required.
- Coordinating and providing training to Administrative Assistants for the corporate filing system.
- Attendance at Management Team Meetings, the Yorkton Airport Authority Meetings and other meetings as assigned to record minutes, prepare agendas and follow-up documentation as may be required.
- Maintenance of the permanent Bylaw Register, Council Minute files and Agreements for the City of Yorkton.
HOURS OF WORK:
Monday through Friday – 35 hour work week. Attendance at scheduled evening meetings is a requirement of the position.
Requirements
Qualifications
- Graduation from a recognized Business College, with a minimum of 3 – 5 years Administrative experience.
- The ability to work independently and as part of a team. Possess excellent oral and written communication and interpersonal skills, maintain confidentiality, and exercise tact, discretion and sound judgment.
- Proficient in Microsoft Word with a word processing speed in excess of 80+wpm; along with demonstrated knowledge in other Microsoft applications.
- Preference may be given to those who have related post-secondary education or experience in maintaining file classification systems, including active and inactive records management.
- Possess and maintain RCMP Security Clearance.
Salary & Benefits
In accordance with City of Yorkton Out of Scope Salary Grid.
Contact
Email: employment@yorkton.ca
Ashley Alexander – Human Resources Advisor
Box 400, 37 Third Ave N
Yorkton, SK S3N 2W3
Fax: 306-786-6880
