- Manage the City’s Manager’s complex calendar, balancing operational priorities, strategic initiatives, governance requirements, and community commitments.
- Coordinate meetings, appointments, and engagements with City Council, senior leadership, government officials, agencies, boards, commissions, community organizations, and other external stakeholders.
- Coordinate, track, and administer Council reports and related materials, ensuring submissions meet established timelines, standards, and governance requirements.
- Monitor Council and committee matters, action items, and follow-up activities, ensuring timely coordination and communication across departments.
- Prepare briefing notes, reports, presentations, correspondence, agendas, information packages, and background materials to support executive decision-making.
- Coordinate and support meetings, committees, and special events, including logistics, agendas, documentation, meeting minutes, and action tracking.
- Manage the flow of information between the City Manager’s Office, City Council, senior leadership team, departments, and external stakeholders.
- Draft, edit, proofread, and coordinate executive communications and correspondence.
- Maintain records and office administration systems, ensuring information is organized, accessible, and managed appropriately.
- Assist with budget monitoring, forecasting, variance tracking, and other administrative functions within the City Manager’s Office.
- Provide leadership, guidance, and support to assigned administrative staff.
- Build and maintain strong working relationships with internal and external stakeholders while delivering exceptional customer service.
What We're Looking For
A resourceful and proactive professional who can confidently manage competing priorities, navigate complex organizational environments, and represent the City Manager’s Office with professionalism and diplomacy.
The ideal candidate will possess:
- A diploma or degree in Business Administration, Office Administration, Public Administration, or a related field. A combination of relevant education and experience may be considered.
- A minimum of seven (7) years of progressively responsible executive experience supporting senior leaders in a complex organization including executive leadership teams, elected officials, boards, or committees.
- A minimum of five (5) years of supervisory or leadership experience, including coaching, performance management and coordinating the work of administrative or support staff.
- Strong political acumen and the ability to navigate complex organizational and stakeholder relationships.
- Knowledge of municipal or governance processes, Council or Board reporting procedures, and public sector operations.
- Experience coordinating Council or Board reports, executive-level meetings, agendas, briefing materials, and stakeholder engagements.
- Exceptional judgment, discretion, and professionalism when handling confidential, sensitive, and politically sensitive information.
- Outstanding organizational, planning, and time-management skills, with the ability to effectively manage multiple priorities and competing deadlines.
- Excellent written and verbal communication skills, including experience drafting professional correspondence, reports, and briefing materials.
- Strong interpersonal and relationship-building skills with the ability to work effectively with elected officials, senior leaders, employees, community partners, external agencies, and members of the public.
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Annual Salary: $81,115.00 - $108,154.00
Benefits of working at the City of Regina
We offer a competitive wage and benefits package, ongoing training, and employee recognition programs.
Permanent employees are eligible for 80% Health & Dental coverage. Group Life Insurance/Long term disability plan and Civic Pension plan. As well as 50% off for City facilities (Swimming pass etc.)
To view the full job description and apply, please visit https://jobs.regina.ca/job/Regina-Executive-Assistant-SK-S4P-3C8/1291737247/
Note: The City of Regina only accepts applications through our website. We do not accept applications via mail, email, fax or hard copy.
