Description
- Review requisitions from client departments for accuracy and completeness and liaise with stakeholders to determine appropriate procurement strategies and priorities.
- Develop Tender and RFP packages and administer competitive procurement processes to ensure best value for City expenditures.
- Prepare and compose commercial documentation required for consistent and defensible evaluations of bids and proposals.
- Conduct commercial analysis and compliance evaluations of submissions, review departmental technical evaluations, and confirm award recommendations align with City policy and applicable legislation.
- Prepare, verify, and release award documentation.
- Meet with City departments and consultants to assist in the development of specifications for Tenders and RFPs.
- Compile contract documents, ensure appropriate approvals and signatures are obtained, and distribute finalized agreements.
- Develop customized tender documents for procurements that do not align with standard contract templates.
- Process, update, and maintain purchase orders, including data entry and filing.
- Maintain current knowledge of the vendor community and commodity requirements.
- Assist in resolving disputes between City departments and vendors, in collaboration with the Supervisor of Procurement.
- Support special projects and perform administrative duties as assigned.
Requirements
- Ability to manage multiple priorities in a high-volume, public-facing environment.
- Strong understanding of procurement strategies and how to apply them appropriately.
- Ability to balance legal, policy, and organizational requirements.
- Excellent interpersonal skills with the ability to communicate effectively with senior leadership, internal stakeholders, and vendors.
- Strong written and verbal communication skills.
- A solid working knowledge of:
- Public-sector tendering processes
- Common law, tendering law, and relevant provincial statutes
- Purchasing and materials management principles
- Analytical tools and evaluation methodologies
- Ability to establish and maintain effective service relationships with City departments.
- Ability to develop and maintain professional relationships with the vendor community.
- Sound judgment and decision-making skills supported by knowledge and experience.
- High standards of ethics, integrity, and discretion.
- Strong analytical skills and ability to apply evaluation tools effectively.
- Proficiency using Microsoft Office and other current office software in a networked environment.
- Ability to adapt to ERP systems and new corporate or department-specific applications.
- Ability to work independently with general direction from the Supervisor of Procurement.
- Ability to perform more complex procurement tasks under the guidance of a senior Buyer or Supervisor.
- Demonstrated commitment to the City's Corporate Safety standards, including the Health, Safety and Environmental Management System.
Salary & Benefits
Starting at $43.44 per hour | Relocation assistance available
Contact
From the same category : procurement / purchasing
