Description
About the Role:
To provide administrative support and to act as confidential assistant to the Director of Municipal Works. Provides administrative support for department managers and supervisors with the Municipal Works department.
What You'll be Doing:
- Provides full range of administrative/secretarial assistance to the Director of Municipal Works on various matters including but not limited to the preparation of correspondence, reports, minutes, coordinating and scheduling appointments and meetings with all levels of management, elected officials, other government offices and public.
- Plans and coordinates the clerical and administrative support functions of the Director of Municipal Works, department managers and supervisors including assisting with budget preparation.
- Monitors departmental budgets, including processing of vouchers, the preparation of requisitions for departmental purchases with final approval by the Director of Municipal Works.
- Responds directly on matters of routine nature and prepares backup information and responses for approval and action by the Director of Municipal Works, department managers and supervisors.
- Undertakes the research and assembles relevant information required by the Director of Municipal Works, department managers and supervisors for response to inquiries, complaints and preparation of reports.
- Serves as the main point of contact for the Municipal Works department for inter-departmental correspondence, including with the Office of the CAO, the Mayor’s Office, Citizens First, etc., where appropriate.
- Follows up on directives or enquiries to ensure they have been dealt with in an appropriate manner.
- Receives incoming mail, directs to appropriate recipients and follows-up as directed.
- Deals with visitors and telephone calls for the Municipal Works department, redirecting to appropriate source or providing assistance or information, where possible.
- Books and coordinates all travel arrangements and registrations for attendance at conferences and conventions for the Director of Municipal Works and department managers.
- Maintains confidential files for the Director of Municipal Works and department managers and supervisors.
- Performs other similar and related duties, as required.
Accountable for:
- The effectiveness and efficiency of the clerical activities for the Director of Municipal Works, department managers and supervisors.
- The safekeeping of all the Municipal Works departmental records.
Requirements
What's Required:
- A minimum of graduation from a community college program in office administration.
- Three years’ experience as a confidential administrative assistant, preferably in a Municipal setting.
- A good working knowledge of government and government administration at all levels; and a thorough knowledge of City and departmental policies.
- The ability to communicate effectively, with tact and courtesy, with elected officials, staff, the public, and outside agencies.
- The ability to recognize and keep confidential information.
- Excellent word processing and knowledge of computers.
- A valid Ontario driver’s licence, Class “G”, with a clean driving record.
Salary & Benefits
Job Details:
Job ID: 2026-148
Pay Rate: $63,027 to $73,746
Hours: 35 per week
Schedule: Monday to Friday, 8:30 AM to 4:30 PM
Location: St. Catharines, ON
Work Mode: In Person
Employee Group: Non-Union
Position Type: Temporary, Full-time
Duration: 11 Months
Vacancy Status: This posting is for an existing vacancy
Application Deadline: May 29, 2026
Jobs with an application deadline will close at 11:59 PM on that date. Jobs listed as ‘open until filled’ may close at any time.
Other relevant information
Application Process
To ensure transparency and fairness, all applications must be submitted online through our application portal. Please keep your contact information up to date and regularly check your spam and junk email folders, as important communications may be directed there.
www.stcatharines.ca/jobs
To ensure transparency and fairness, all applications must be submitted online through our application portal. Please keep your contact information up to date and regularly check your spam and junk email folders, as important communications may be directed there.
www.stcatharines.ca/jobs
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