The Legislative and Protective Services Department is seeking a highly organized and detail-oriented Administrative Assistant to support the Real Estate and Risk Services Divisions. This dynamic role provides confidential, accurate, and efficient administrative support to two specialized areas within the department. We are looking for a professional with excellent time management, communication, and organizational skills who thrives in a fast-paced environment and enjoys collaborating across multiple teams and external stakeholders.
As the Administrative Assistant, you will be responsible for a wide range of administrative tasks including meeting coordination, note-taking, records management, financial transactions (e.g., P-card reconciliation, purchase orders, cheque requisitions), as well as liaising with contractors, consultants, law firms, and the public. You will assist with real estate and risk-related functions, including conducting Land Title and Corporate Registry searches, preparing legal documentation, processing insurance claims, and collecting underwriting data. This is a varied and challenging role that requires sound professional judgment and the ability to interpret and apply municipal and provincial regulations and procedures.
Requirements include Grade 12 or equivalent, plus one year of post-secondary secretarial or office administration certificate, and a minimum of three years of relevant office experience, including work of a confidential nature and experience dealing with the public. Preference will be given to candidates with experience in legal, real estate, or insurance office environments. Proficiency in Microsoft Office Suite, document and claims management software, accounting software and a typing speed of at least 60 wpm are required. The successful candidate must be eligible to act as a “Commissioner for Taking Affidavits in British Columbia” and possess a valid Class 5 BC Driver’s Licence with access to a personal vehicle for work-related use. An equivalent combination of education and experience may be considered. Only those under consideration will be contacted.
This is a C.U.P.E. Local 2011 position with a wage of $41.41 (2026 rate) per hour plus an exceptional benefits package. Job description and competition information can be found at www.saanich.ca. Please apply via our careers page by 11:45 p.m. on April 30th, 2026, quoting competition #26113.
The District of Saanich is proud to once again be recognized as one of BC’s Top Employers for 2026. As an inclusive, supportive, and high‑performing organization, we are committed to fostering a workplace that reflects the diversity of the community we serve. We aim to attract and retain passionate, skilled individuals from all backgrounds, demographics, and life experiences, and we are dedicated to creating an environment where everyone can contribute and thrive. If you require an accommodation at any stage of the recruitment process, please contact accessibilityHR@saanich.ca in confidence. We are here to support your full participation.
