Under the direct supervision of the Manager of Accounting, performs payment processing, accounts receivable and other accounting functions. Handles general accounting and tax related telephone and counter enquiries. Provides back up to other sections of the Treasury Department as required.
Primary Duties and Responsibilities
- Receives and processes tax and miscellaneous payments, reconciles the cash drawer and prepares bank deposits.
- Performs customer service duties, including the telephone and counter enquiries, providing property tax and other information.
- Receives and processes electronic payments such as bank download of online payments, electronic fund transfer deposits and various departments’ Point of Sale settlements.
- Reconciles accounts receivable to the General Ledger, processes monthly statements and interest on overdue accounts, monitors the aging and processes accounts receivable to taxes for unpaid invoices.
- Assists in the monthly bank reconciliations for the main operating account. Ensures all entries are complete and accurate for all incoming bank payments.
- Prepares month-end journal entries and reconciles accounts receivable by gathering and reviewing supporting documentation and the bank statement. Verifies revenues and fees, ensuring accurate allocation through coordination with various departments. Completes inter-company entries and reconciliations for Valleyview’s Adult Day Program (ADP) and Long Term Care (LTC) accounts, as well as Parks and Recreation.
- Provides property ownership and contact information to departments such as By-law and Planning, and Building.
- Verifies petty cash requests with supporting documents and prepares request vouchers. Obtains approvals when needed, records transactions and secures recipient signatures upon disbursement.
- Responsible for the administration and coordination of parking ticket processing, including entering tickets, recording payments received and issuing Notice of Impending Conviction (NIC) letters. While responding to customer enquiries, investigates discrepancies, and cancelling tickets when authorized. Coordinates with ICON to upload past-due tickets to the Provincial Offences Act (POA) system and uses the Ministry of Transportation (MTO) system to retrieve and import plate abstracts. Additionally, prepares documentation for trial requests and works with the software developer to resolve system issues or errors.
- Supports auditors by providing documentation for audit testing, clarifying internal procedures and providing evidence for transactions. Assists with inquiries related to accounts receivable and participates in internal controls testing as needed.
- Oversees the distribution of and tracking of bus ticket purchases, maintaining accurate records for accountability and audit purposes.
- Receives, sorts and distributes departmental mail.
- Prepares and issues invoices for a broad range of municipal services and fees, ensuring accuracy and compliance. Responsibilities also include addressing disputes or errors and making corrections or re-issuing invoices as required.
- Types correspondence, reports, notices and other administrative materials.
- Monitors and orders departmental supplies as needed.
- Acts as a resource to other Treasury staff and provides backup to various Treasury functions as required.
- Performs other such related duties, responsibilities, and functions as may be assigned.
- Uses spreadsheets to develop data backups and perform account reconciliations, supporting greater accuracy and financial accountability.
Note: The major tasks and responsibilities outlined above are representative but not all-inclusive. All activities are expected to be performed in a safe manner in accordance with the Occupational Health and Safety Act and its Regulations along with Corporate Safety policies, procedures, and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition. This position must be compliant with all provisions of the Occupational Health and Safety Act, related to “Duties of a Worker”.
Education/Experience/Skill
Qualifications
- A minimum accredited 2-year College Diploma in Accounting or related field.
Experience
- 2-years demonstrated experience in a similar position in a computerized environment.
- An equivalent combination of education, training and experience may be considered.
- Microsoft GP Dynamics experience and basic knowledge of property taxation in a municipal context is an asset.
Knowledge/Skill/Abilities
- Ability to maintain a high level of confidentiality.
- Strong organizational and analytical skills combined with good problem-solving skills.
- Highly organized with a demonstrated ability to prioritize and meet deadlines.
- Must demonstrate strong interpersonal and communication skills, both written and verbal.
- Must communicate effectively, professionally, and courteously to address public enquires and maintain effective working relationships with the general public and various other levels of City staff.
- Ability to complete forms and reports, process and record transactions and maintain accurate records.
- Proficient in Microsoft Office Suite (i.e. Microsoft Word, Excel, Outlook) or related software.
- Must be able to follow instructions, work independently or in a team environment.
Other
- Corporate Orientation and Health & Safety Training
- Satisfactory Police Records Check
- May be required to work beyond the normal hours of work.
Working Conditions
- Must be able to work in an environment where multitasking is required and accuracy and attention to detail are essential.
- Experiences regular interruptions during the course of work.
- Sit, stand, walk, computer work, counter work.
- Regular noise, handling money, coins.
- Resident frustration.
Remuneration Range: $28.12 - $35.15 per hour (2026 rate), working a 35 hour workweek ($51,178 - $63,973 per annum) plus a comprehensive benefit package.
Application must be received no later than Monday January 5, 2026 at 11:59 p.m.
To apply, please visit www.stthomas.ca, Employment Opportunities or click on: https://jobs.dayforcehcm.com/en-CA/stthomas/CANDIDATEPORTAL/jobs/7366
