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Description

Basic Function:

To support the Fleet & Facility Services department with the coordination and implementation of specialized technical contracted facilities services, building security services, and minor capital and maintenance projects.

Position Description:

Coordinate and implement minor capital and maintenance projects, such as roofing replacements, building renovations, exterior repairs and restoration, building security installations (video surveillance, access control, alarm systems), and office furniture/equipment replacement and installation, in County owned buildings from initiation to completion
- Research specifications, technical codes and standards, and develop scope of work for assigned projects and/or tasks
- Permitting activities
- Preparation and/or review of detailed designs and/or drawings to ensure completeness of scope and compliance with relevant codes and standards and corporate policies
- Preparation of procurement documents such as Requests for Tender, Quote or Proposal
- Preparation and administration of contracts
- Project coordination of all construction activities, such as scheduling, inspection, project close-out, vendor performance evaluation, and other quality assurance activities
Coordinate and implement (maintain, troubleshoot, repair, or coordinate repairs) all County-owned building security systems and equipment (e.g., access card readers and panels, security system keypads and panels, door operators and their associated equipment, etc.) in accordance with manufacturer maintenance manuals
- Organize, plan, and prioritize work order requests related to these services and respond accordingly
- Provide emergency and after-hours response if required
Maintain/update security system user lists weekly, or as required, for security maintenance, and perform audits of system usage to assist in identifying change recommendations. Present opportunities for improvement/change to Facilities management staff
Respond to requests for and coordinate the purchase of keys and any associated equipment/mechanisms. Maintain/update key logs for County facilities
Provide contract coordination for all specialized technical contracted services (e.g., elevator maintenance, generator maintenance, overhead doors, alarm monitoring services, CO and NO2 monitoring, water treatment services, fire/life safety services, etc.)
- Preparation of procurement documents such as Requests for Tender, Quote or Proposal
- Preparation and administration of contracts
- Project coordination of all construction activities, such as scheduling, inspection, project close-out, vendor performance evaluation, and other quality assurance activities
- Ensure compliance with applicable codes, standards and corporate policies
- Maintain and organize applicable maintenance logs if/as required by legislation
Coordinate Facilities building services and programs (e.g., roof integrity, asbestos management/abatement, etc.)
- Organize work order requests related to these services
- Ensure compliance with applicable codes, standards and corporate policies
- Maintain and organize reports/records as required by legislation
Conduct meetings with consultants, engineers, contractors, and internal staff in in a professional manner for matters relating to capital and maintenance projects, and specialized technical contracted facilities services as required
Coordinate and communicate all activities pertaining to specialized technical contracted services and minor capital and maintenance projects with internal staff, external entities, and building occupants as required
Deliver professional customer service to all personnel by efficiently addressing work order requests, responding to general inquiries, and resolving complaints with care and expertise
Liaise with consultants, engineers and contractors, in relation to service contracts and capital projects
Utilize technical manuals (e.g., Ontario Building Code, ESA, TSSA, CSA, ASHRAE standards, etc.) to ensure compliance or use of best practices as required
Assist in the development, implementation and monitoring of comprehensive asset management plans for County facilities
Maintain databases such as roof condition assessments, building condition assessments, facility lists and building component inventories
Provide technical advice and recommendations to County and/or contracted staff
Assist with the development of project budget costing and conduct cost analysis/ cost tracking for contracted and internal work
Suggest improvements to existing corporate policies and procedures and prepare for review and approval of Facilities management staff
Assist with the development and maintenance of departmental procedure manuals related to project management
Coordinate and recommend remedial work on facilities deemed required by Health and Safety/Ministry of Labour
Prepare AutoCAD drawings for various projects and/or new initiatives (e.g., accommodation needs, regulatory upgrades, capital renovations/replacements, etc.)
Ensure fire safety plans and associated life safety systems are in compliance with regulations
Research and examine existing drawings and reports, layout drawings, specifications, and existing building conditions to obtain pertinent information for projects and/or tasks as required
Coordinate and/or conduct environmental sampling, testing and analysis on various buildings, building systems or equipment
Perform other duties as assigned

Requirements

Knowledge and Experience:

Grade 12 plus a 3-year College Diploma in facility management, construction management, architectural or engineering technology, mechanical or construction engineering technology, energy systems technology, or project management
Minimum 3 years’ experience in related field

Skills and Abilities:

Valid Ontario G driver’s license and access to a reliable vehicle including the ability to provide a drivers abstract when requested during the recruitment process

Knowledge of building systems, maintenance, and operation
Computer expertise in corporate standard software (Microsoft Office, Pearl, FMW) and department-specific software (Salesforce, AutoCAD)
Ability to read and interpret construction drawings, technical codes and standards, and corporate policies and procedures
Excellent oral and written communication skills, with a strong ability to effectively communicate and collaborate with various entities (e.g., internal staff, external contractors, building occupants, etc.)
Ability to effectively manage and safeguard the financial and material assets of the department. Source and purchase goods and services as required in accordance with Norfolk County’s Purchasing By-law. Administer purchasing process through established policies and procedures
Ability to work independently with minimal supervision
Proven analytical, research, problem-solving and decision-making skills
Excellent time management, prioritization, and organization skills, with the ability to multi-task
Manual dexterity to perform work related tasks
Must be aware of safe work practices as they relate to job responsibilities and work environment and have the basic understanding of the Occupational Health and Safety Act