Community Safety & Organizational Excellence Administrator

Organization:

Town of Okotoks

Region:

Alberta

Application deadline:

Aug 3, 2025

Type:

Full Time

Category:

Human resources

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Description

We have an exciting opportunity for a highly motivated Community Safety & Organizational Excellence Administrator to join the Community Safety & Organizational Excellence Division. This position reports to the Director and provides a range of senior administrative support functions to the Director and division, with a strong emphasis on supporting the Human Resources team. This role requires a high level of confidentiality and diplomacy. Responsibilities include, but are not limited to:

Specialized and complex administrative tasks, projects and initiatives as assigned;
Composes complex correspondence, drafts various specialized agreements, draft social media correspondence, coordinating with various internal/external parties and overseeing through to completion;
Maintain and update employee records, HR databases, and personal files;
Maintain and update organizational charts and phone list;
Assist in organizing training sessions, workshops, and employee development initiatives as well as maintaining training and development records;
Assist with recruitment tasks including drafting and posting job advertisements, scheduling interviews, organizing and tracking required qualifications upon hire, such as Police Information Checks, Driver’s Abstracts and other relevant credentials;
Coordinate onboarding and offboarding processes;
Coordinate and lead new employee orientation sessions and wellness initiatives;
Administer recognition programs;
Monitor the HR Inbox and responding to inquiries, triaging inquiries where needed;
Update & maintain intranet and careers page of Town website.

Requirements

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is equivalency to:

Diploma in Business Administration, Public Administration, Human Resources or a related field;
5 or more years related work experience representing continuous learning and career progression, including at least one year experience in indirect supervision and/or leadership/mentorship experience;
Strong organizational and time management skills.
Excellent verbal and written communication skills.
High level of attention to detail and accuracy.
Oral and written communication.
Ability to handle sensitive information confidentiality and practice discretion.
Proficiency working with Microsoft Visio, databases, various software programs and content is crucial.

Salary & Benefits

Compensation: 69,295 - $80,361 annually