Posting Id2760DepartmentPlanning and Building Services DepartmentDivisionBuilding DivisionSectionPlans Review and Compliance Job GradeContract SEA Grade 02 Rate of Pay$26.58 - $31.26 HourlyJob TypeTemporary Full Time - ContractContract Length/End Date6 monthsReplacement/New Position ReplacementPosting TypeInternal and ExternalPosting Date10/08/2024 Application Deadline10/21/2024
Position Summary
The Compliance & Digitization Clerk performs administrative duties for the Plans Examination section, and provides reception/administrative support for the division as needed.
Key Duties and Responsibilities
- Review confidential legal letters, and verify legal description (i.e. lot number, plan number, address) in database
- Record property details and fees collected, and prepare legal compliance letters to be forwarded to designated Zoning Examiner for property search and sign off
- Assist with the organization and digitization of drawings, documents and records including, but not limited to, historical, issued and signed off permit documentations
- Assist with digital filing of documents and records related to electronic building permit program
- Maintain physical and digital filing system
- Distribute applications to building staff for review and comment
- Contact and respond to staff and legal enquiries by phone and email
- Monitor and order supplies as necessary
- Provide support to division reception counter
- Respond to general enquiries by phone, email and in-person, and redirect as necessary
- Produce daily schedule for Building Division for meetings, counter duties, phone duties, inspections, etc.
- Maintain vacation and absence schedule
Required Skills/Knowledge
- Proficient in Microsoft Office Suite
- Knowledge of Energov, Development Tracker or Atrium is an asset
- Knowledge of archival practices and scanning software/procedures is an asset
- Customer service skills and experience
- Ability to work as part of a team
- Demonstrates good judgment and makes sound decisions
- Shows commitment to personal growth, development, and leadership opportunities
- Shares new ideas and challenges the status quo
- Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
- Takes initiative to participate in a culture of learning, mentoring, and sharing
- Contributes to building and being a part of a positive culture
Leadership Competencies
- Demonstrates personal leadership
- Builds people and culture
- Cultivates open communication
- Shapes the future
- Navigates and leads through complexity and change
Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees’ link on the City’s Careers Page.
We thank all candidates for their interest, however, only those under consideration will be contacted.
The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.
jobs.richmondhill.ca/job-invite/2760/
