Applications are now being accepted for this regular full-time position in the Finance Department of the Corporate Services Commission. While all applications will be received, current members of CUPE 905 (Inside Workers) will be given first consideration. Please submit your cover letter and resume online at www.markham.ca/careers/ by June 28, 2024.
JOB SUMMARY
Reporting to the Supervisor, Accounts Payable, the position is primarily responsible to administer the City’s Procurement Card program and ensure enforcement of procurement card policy, process and procedures, liaison with the users and reconciliation of all statements and accounts.
KEY DUTIES AND RESPONSIBILITIES
The administrator of the Procurement Card program is tasked with the following:
- Process new card application, cancellation; increase transaction limit / remove restriction temporary or permanently.
- Set up new expense account in the Procurement Card system as required. Provide support to users, in relation to reconciliation and reply to Procurement Card process inquiries.
- Audit Procurement Card statement provided by Staff to ensure supporting documents are attached and ensures all transaction are property authorized and compliance with policy.
- Ensure expense are properly authorized and receipts are attached.
- Upload the Procurement Card expense file to the General Ledger interface system monthly.
- Prepare Journal Entry’s on an as required basis.
- Filing of monthly P-Card statements
- Data Entry of invoices and credit notes
- To assist when the AP clerk or Matching Clerk is on vacation.
- Follow-up with Pcard holders of unsubmitted statements & receipts and ensure both is submitted on a timely basis.
- Other duties as assigned.
QUALIFICATIONS:
- Completion of high school or equivalent
- A minimum of three years experience in a general accounting and accounts payable function, in a highly computerized accounting environment.
- Experience administrating a Procurement Card program.
Core Behaviours:
- Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
- Change & Innovation: Responds positively and professionally to change and helps others through change.
- Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
- Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
- Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
- Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.
The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.
Salary Range: $47,953.00 To 53,878.00 Annually
