Description
The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors and promotes future growth. Through the actions of the Values We Live By, accountability, communication, leadership, integrity and respect are encouraged, while maintaining a work, play balance.
Position Overview:
Do you have a keen eye for detail and process? Do commas or hyphens out of place catch your eye? Are you a natural teacher who enjoys supporting and teaching others processes and systems? Do you look for ways to improve user experience and build team? If yes, please continue to read on!
We are currently looking for a Legislative Advisor to add to our team.
The position is responsible for the City's legislative process including, administration of the Governance Process for all Council, Governance and Priorities Committee and Council Committee Meetings. The position will primarily support the City Clerk's Office in providing support and training to Council and Administration with regard to Council meeting procedure and governance processes. This position reports to the City Clerk.
Responsibilities:
Governance Process
- Coordinate and prepare Council, Governance and Priorities Committee, and Council Committee Meeting Agendas.
- Maintain and update weekly Council Agenda Planner.
- Administer the electronic meeting management software and associated processes.
- Proofread all Requests for Decision for spelling, grammar, consistency and logical flow.
- Perform Recording Secretary duties for Council, Governance and Priorities Committee, and Council Committee Meetings.
- Prepare and distribute Council, Governance and Priorities Committee, and Council Meeting Minutes.
- Track, prepare and distribute list of actions stemming from Council, Governance and Priorities Committee and Council Meetings.
- Maintain Council Chambers and collaborate with Information Services to ensure all audio visual and electronic systems are kept in a serviceable condition.
- In concert with Information Systems, liaise with software developers to troubleshoot operational issues with the electronic meeting management software.
- Recommend improvements to business processes that may be addressed in the software.
- Liaise with the public in presenting to Council.
- Respond to questions from Administration and the public with respect to the legislative process and the provision of information.
- Troubleshoot electronic devices and provide user training with respect to the electronic agenda process for Council.
- Support provision of advice on parliamentary procedure and natural justice principles to Council and Administration.
- Process approved bylaws, council policies, and administrative policies.
- Maintain all governance-related records in accordance with the City's information management policies and practices.
- Act as the Recording Secretary for Subdivision and Development Appeal Board hearings
- Maintaining the City’s website with all governance-related records, agendas, minutes, and meeting schedules.
Legislative Process
As part of the departmental team and under the direction of the City Clerk:
- Participate in the development of project plans, arrange and facilitate various meetings, prepare meeting materials, write and prepare reports as required.
- Assist with the review of bylaws and policies prior to approval to ensure cross-organizational consistency and compliance with established standards for grammar and formatting.
- Facilitate activities for the bylaw and policy reviews by communicating with employees across the organization at various levels.
- Provide legislative research, analysis, and briefing support for Council and Administration dealing with issues as they relate to the City Clerk’s Office.
Stakeholder Relations
- Liaise with various departments and external parties on the management of the Council, Governance and Priorities Committee, and Council Committee Meeting Agendas.
- Coordinate school engagement, including mock Council meetings.
- Provide advice and training to Administration with regard to agenda and Council meeting processes.
- Assist the public interested in engaging with Council through presentations to Council, petitions, or other methods of public participation.
- Act as a Department Records Coordinators (DRC), providing guidance to the team on information management policies and practices.
Municipal Elections and Census
- Participate as part of the project team to ensure the successful coordination of municipal elections, by-elections and censuses.
Requirements
Qualifications:
- Diploma in business, administrative assistant, paralegal studies or equivalent.
- Three (3) to Five (5) years related experience. Municipal government experience, specifically in legislative services is an asset.
- A combination of experience and education will be considered.
- National Advanced Certificate in Local Authority Administration (NACLAA) Program is an asset.
- Knowledge of Municipal Government Act and Freedom of Information and Protection of Privacy Act.
Salary & Benefits
Competitive Salary and Benefits offered.
Contact
Email: sbriegel@sprucegrove.org
Other relevant information
How to Apply: Visit our website at www.sprucegrove.org for a full job description and more information about the City of Spruce Grove
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