Closing Date: August 16, 2023
Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.
In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.
The Opportunity
Reporting to the Chief Administrative Officer (CAO), the Executive Office Administrator provides a high level of confidential and self-directed executive support for the CAO and acts as the CAO’s liaison in specific matters including resolving issues, providing information, or ensuring tasks are completed with minimal involvement of the CAO. The main duties and responsibilities of the position are in the areas of action items to achieve strategic and operational priorities; intergovernmental affairs and public policy research/analysis; and executive support for the CAO. Responsibilities include preparation of high-level communications for the CAO, as well as correspondence, briefing notes and reports, and coordination of executive support functions. This position also involves extensive interaction with Mayor, Members of Council, Senior Leadership, and internal and external stakeholders, including the offices of various levels of government. The Executive Office Administrator is required to maintain general awareness of local and municipal matters, corporate priorities and issues, and other matters affecting the municipality. This position is uniquely situated to have access to all manner of confidential and/or politically sensitive materials and absolute discretion is essential. Executive Office Administrator, you will perform the following duties, including but not limited to:
- Proactively request and follow up on Town priorities and action items with the appropriate Department Heads or staff, cooperatively negotiating priorities and realistic due dates.
- Review incoming documents or reports to provide initial assessment of whether the item contains quality information that is appropriate for the desired use, and to be able to answer initial questions or clarifications about the material.
- Maintain records and files specific to the CAO, some of which are highly confidential, including human resources, legal and confidential reports.
- Coordinate and schedule all meetings specific to the CAO, liaise with Mayor and Council members.
- Compose responses to correspondence, sometimes of a confidential and/or sensitive nature.
- Perform additional duties and undertake special projects as assigned
The Ideal Candidate
We are seeking an administrative professional with a post-secondary degree/diploma in Business or Office Administration, Public Policy or a closely related field. Our ideal candidate has a minimum of 5-7 years of related experience in a senior administrative role, preferably in a municipal environment.
The ideal candidate will have demonstrated tact, diplomacy and sound judgement skills. We are seeking an individual with superior interpersonal skills dealing with public, staff, Councillors, outside groups and agencies. This candidate will have demonstrated organizational ability, and excellent customer service skills that reflect Caledon’s quality standards: accurate, courteous, responsive and easy to navigate.
The successful candidate for this role will be required to work a flexible schedule, including in the office, remotely and after hours (as required).
Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.
This position offers a salary range of $75,892.79 - $93,006.93 plus a competitive benefit package.
How To Apply
To learn more about employment with the Town of Caledon and to apply for this exciting and challenging opportunity, visit: www.caledon.ca/careers
If needed and upon request, this document can be made available in an alternative format.
