Description
The Directors Assistant provides leadership and coordination for the day-to-day operation of the Director’s office. The position will liaise with all levels of the organization to ensure the department meets corporate and department expectations, timelines and performs all aspects of department administration. This includes providing senior level office management, organization and leadership, and administrative support to the Human Resources department.
This role works within a dynamic and confidential work environment, with frequent interruptions and rapidly changing priorities.
Responsibilities:
- Provide administrative assistance to the Director; schedule and prepare meeting materials and logistics, track action items, research and coordinate information for reports and presentations
- Prepare department Executive Team and Council reports and issue briefs
- Liaise with County departments, senior administrative staff and administrative staff
- Review Council and Priorities Committee meeting agendas, minutes, action sheets, and ensure items related to Human Resources (HR) are handled promptly
- Draft internal meeting agendas, record and distribute minutes; ensure outstanding action items are noted and handled promptly
- Coordinate onboarding, transfer and offboarding HR employees including, access fobs and tags, as well as the purchase of new cell phones, tablets, computers and related items, to arrange security access for HR staff, and to coordinate changes to office configurations as required
- Coordinate Department specific events
- Coordinate and administer vacation planning, department learning and development requests/documentation, Director delegations, track completions of PPR’s and maintain HR PPR files
- Maintain corporate credit card for the purposes of registering for conferences, arranging catering, etc.
- Utilize eScribe to enter Council, Executive Team and Senior Leadership Team reports as required
- Set up department Purchase Orders and receive all department invoices
- Oversee the reception schedule and associated duties
- Act as department forms representative and SharePoint administrator, providing subject matter expertise in determining appropriate site setup, meta data tagging, permissions, and ensuring appropriate retention and disposition is applied
- Lead administrative projects for the department, develop action plans and coordinate actions across the department
- Provide leadership and coordination of administrative support positions across the department
Skills and Abilities
- High level of organizational and administrative skills
- Ability to multi-task and adapt to changing priorities while working under pressure to meet deadlines
- Thorough knowledge of Microsoft Word, Excel, PowerPoint, Outlook and RIS. Experience using Escribe is preferred
- Expert level experience with SharePoint (SME)
- Exceptional interpersonal, communication and customer service skills with the ability to communicate verbally and in writing, in a positive and professional manner with a diverse group of external and internal customers
- Ability to analyze, problem solve and manage multiple tasks under tight deadlines with frequent interruptions
- Strong supervisory and coaching skills
- High level of professionalism and demonstrated ability to work with sensitive and confidential matters
- Ability to work with minimal supervision and within a team environment
Requirements
Qualifications
- Office administration diploma/certificate from an accredited program/institution with five (5) years of related experience in a senior administrative capacity
- Experience working in a Human Resources department would be considered an asset
- SharePoint SME experienced preferred
Equivalencies of education and experience may be considered.
Successful candidates will be required to provide proof of education and professional credentials as noted in the resume.
This competition may be used to fill future vacancies for similar positions within the next 6 months.
Thank you for your interest in Strathcona County. We only contact candidates selected for interviews.
Salary & Benefits
Salary Range: $55,510.00 - $69,369.60
In addition to providing a dynamic work environment, we offer a competitive salary and benefits package.
Contact
Please apply on our website: fa-erjf-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/preview/10623/
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21 Apr, 2026
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