In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.
The Opportunity
Reporting directly to the Town Solicitor/Manager, Legal & Court Services this role is responsible for providing broad based legal support to lawyers, law clerks and prosecutors and will be the first point of contact for general inquiries from Town Staff and members of the public. You will also manage the disclosure process on behalf of prosecution services and ensures legally accurate redaction and timely disclosure, including the coordination with internal and external enforcement services and defendants. You will be responsible for tracking and processing all invoices and disbursements, tracking Key Performance Indicators, assisting with budget preparation, ensuring all office supplies and publications are ordered and available with spending discretion up to $2,000.00, website administration and records management liaison.
As the Assistant, Legal Services you will perform the following duties, including but not limited to:
Functional Responsibilities:
- Processing of disclosure requests in court and administrative processes:
- vetting of officer’s notes and applying redaction standards to all documents to be provided to third parties;
- liaising with enforcement agencies (internal and external);
- tracking and record-keeping of all requests;
- providing disclosure to external lawyers, defence agents, and the public;
- troubleshooting with IT department when issues arise with CAMS/ disclosure software.
- Assist with drafting, revision, and management of written materials for the division, including:
- Court documents (pleadings, motion records, affidavits, affidavits of documents);
- Conducting Title and Corporate Searches and preparing and circulating internal memorandums to various departments describing the significant outcome of searches.
- Serving clients within the Town and members of the public directly, by:
- Correspondence to external counsel and public;
- Being the first point of contact for all legal services inquiries and resolving/ answering inquiries or determining appropriate staff to forward on.
- Ensuring confidentiality and privilege are appropriately maintained
- Collect and advise Town Solicitor and Town Clerk on monthly statistics for the division and maintaining a log of same
- Arrange for all new department hires and departing staff's IT, HR, and Maintenance requirements
- Maintain Court Calendar and Lawyer's Calendars
- Open, maintain, and close all legal files (electronic and physical)
- Keeps website portal up to date as website administrator
- Special projects as required, such as pilot projects, file migration and corporate software updates
- Perform additional duties and undertake special projects as assigned
The Ideal Candidate
We are seeking an enthusiastic professional with a post-secondary degree in Legal Administration or a closely related field. Our ideal candidate has minimum 3-5 years of experience in a law firm or legal department.
The ideal candidate will have demonstrated interest in litigation, contracts, development, planning and municipal law. We are seeking an individual with superior interpersonal skills including the ability to work effectively in a team environment, and excellent organizational skills with specialized attention to detail to avoid errors and ability to meet deadlines.
The successful candidate for Assistant, Legal Services will be required to work a flexible schedule, including in the office, remotely and after hours (as required).
Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.
This position offers a salary range of $33.09 - $40.55.
To learn more about employment with the Town of Caledon and to apply for this exciting and challenging opportunity, visit: www.caledon.ca/careers
If needed and upon request, this document can be made available in an alternative format.
