As an Administrative Assistant, you will be responsible for providing a wide range of administrative functions for two programs in a dynamic and challenging work environment. The Mobile Outreach Department provides services and support related to the street-engaged population. The Disaster Services Program focuses on preparing for and responding to disasters. You will help maintain program efficiencies and provide support to both programs.
Responsibilities
Responsibilities include but are not limited to:
- Compiling information; managing databases
- Managing documentation including creating and/or formatting reports/correspondence for approval and updating documents. Maintain and organize electronic and paper records
- Developing and maintaining positive working relationships with department staff, internal and external partners, other organizations, and staff in other City departments
- Supporting health and safety within the programs includes tracking and maintaining documentation, supporting the health and safety program, etc.
- Web communications and website maintenance
- Maintain program emails, calendars, and dashboards
- Planning and preparing for meetings including developing agendas, taking minutes, and conducting assigned follow up
- Processing financial documentation including invoicing, general accounting, budget reporting
- Fleet maintenance; scheduling oil changes, repairs, and regular maintenance
- Assisting with special projects and emergency management and response
- Managing training registration, attendee lists, and event setup
You Bring
You bring post-secondary education in business/office administration or other relatable training along with 1 to 3 years of experience.
The following skills are necessary for you to succeed in this position:
- Ability to work well under pressure to meet established deadlines
- Flexibility to meet changing priorities
- Exceptional organizational skills
- Knowledge of office procedures such as invoicing, general accounting, budget reporting, etc.
- Demonstrated proficiency in data entry and management
- Strong communication skills both written and verbal
- High level of experience and aptitude with Microsoft Office (Word, Excel, Outlook, Teams, phone applications. Experience with financial software, etc., is considered an asset
- Strong commitment to customer service and continuous improvement
Candidates may be tested as part of the recruitment process
Hours
Full-time Position (35 hours per week) Monday to Friday, 0830-1630 hrs. Some evenings and weekends may be required
Compensation
Starting at $25.91 per hour (Band B, Entry Step)
Annual salary is $47,156.20 per year
About Us
At the City of Grande Prairie, we recognize and value that people have lives outside of work. We offer flexibility with scheduling, have higher than minimum vacation entitlements and comprehensive benefits that not only cover you when you're sick but encourage you to be well. We have wellness events, social activities, community fundraising activities and a supportive work environment where you can grow your career.
The City of Grande Prairie is proud to be an Employer of Choice!
Selection Process
We thank you in advance for your interest. Those selected for an interview will be contacted by phone or email. We will email those who did not make it to the interview stage within 60 days of the closing date of this job posting.
1. Submit a cover letter and resume using the "Apply Now" tab on the following link: City of Grande Prairie - Job Description (startdate.ca)
2. Applications will be reviewed, and short-listed and interviews will be scheduled.
Note: Once you apply and upload a resume you should receive an email confirming that your application has been submitted for this position. If you receive this email, there is NO further need to contact us regarding this position.
- This posting will be open until a suitable candidate(s) is/are found.
Due to the high number of applications we receive per job posting, we cannot answer job-specific questions before the interview. If you are successful in getting to the job interview stage, we will be more than happy to answer any questions you might have at that time.
