**This is a temporary position covering full-time hours for up to 18 months**
Reporting to the Director, Housing & Social Services, this position performs all Housing & Social Services office administration functions, including but not limited to, procurement, accounts payable and receivable, payroll, coordination of attendance information and related HR administration.
KEY DUTIES & RESPONSIBILITIES:
Responsible for the administration and coordination of procurement activities for the department including receiving & processing payments for office supplies, equipment, related maintenance and services
Process accounts payable and receivable transactions, respond to all related inquiries
Reconcile monthly and year end office administration accounts and prepare financial reports
Maintain attendance information and prepare hourly payroll, maintain related in house records, tracking tools and schedules; research and resolve related issues
Complete all required HR actions & documentation; respond to employee related inquiries
Manage telephony system and respond to related issues and inquiries
Coordinate employee systems and building access
Manage cash receipts including bank deposits
Manage records related to the above duties including their filing, storage and purging
Responsible for the administration and coordination of procurement activities for the designated business unit
Provide administration support to department’s Joint Health and Safety Committee
Issue manual replacement client cheques
Prepare cost and statistical reports as requested
Assist with general admin office functions including mail distribution and general staff inquiries
Know and observe Occupational Health & Safety regulations and local office security policies in the performance of all duties
Other duties as assigned.
Qualifications, Competencies
3 year diploma
1 year experience in payroll data entry and bookkeeping in an accounts payable and receivable environment.
Skills, Abilities, Work Demands
Typing 50 wpm (tested) and Intermediate Microsoft Office skills (word, excel and access tested)
Knowledge of provincial Social Assistance Technology (SDMT) and PeopleSoft software an asset
Intermediate mathematics/accounting/skills
Ability to interpret policy
Ability to create reports and inventory data
Strong organization & administration skills and ability to meet deadlines
Strong interpersonal skills, ability to manage difficult interactions
Adherence to strict confidentiality requirements
Required to obtain and maintain satisfactory criminal record check.
Must demonstrate Corporate Competencies: Customer Focus, Results Orientation, Integrity, and Teamwork.
Hours of Work: 35 hrs/wk
Salary: $26.96 - $34.48/Hour
Closing Statement
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.
Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
