We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.
Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.
We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members *2SLGBTQ+ communities, to apply.
Position Summary
Reporting to the Deputy City Clerk, the Election Office Assistant is responsible to assist in the daily operation of the Election Office and to provide administrative support to the Assistant Returning Officer. This position will assist with the posting/distribution and revisions to the Voters List.
The Elections Office Assistant is responsible for recruiting, organizing, training, and directing temporary election poll workers for voting days. This position will organize ballots, election supplies and furniture and coordinates logistics with voting locations. The Election Office Assistant is responsible to provide excellent customer service for candidates, electors, and temporary voting place workers on voting days. This position will assist in implementing the Communications/Marketing strategy for the election, preparing media releases, and ensuring the information on the City’s election website is accurate and up to date.
KEY ACCOUNTABILITIES & RESPONSIBILITIES
Provide excellent customer service for candidates, electors, and temporary voting place workers on voting days.
Responsible for recruiting, organizing, training and directing temporary election poll workers for voting days.
Efficiently organizing voting logistics such as locations, ballots, election supplies and furniture.
Assist in implementing the Communications/Marketing strategy for the election, preparing media releases and ensuring the information on the City's election website is accurate and up to date.
Other duties as assigned.
Qualifications, Competencies
Post-Secondary diploma in Office Administration, Legal Administration or equivalent education.
5 years previous administrative experience or project coordination experience in a government setting
Experience using databases to retrieve information
Municipal election, or other election event, administration experience an asset
Skills, Abilities, Work Demands
Must have excellent interpersonal and communication skills, both written and verbal
Effective time management skills including the ability to undertake multiple tasks, meet deadlines, address customer service requests and work in a fast paced, high pressure environment with competing priorities
Intermediate level skills using Adobe Acrobat, Microsoft Office, Word, PowerPoint and Excel
Demonstrated tact, diplomacy, and judgement in dealing with the public
Ability to work irregular hours, including evenings, weekends during October, November and the immediate days surrounding voting days
Strong attention to detail and accuracy
Excellent public relations and customer services skills to be able to effectively resolve public inquiries and deal effectively and tactfully with all levels of staff, elected official, candidates
Must possess and maintain a valid Class “G” Driver’s License
Required to obtain and maintain a satisfactory criminal record check at candidates’ expense
$54,691.000 - $68.377.40 - Annually
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.
Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
