Description
Reporting to the Accounting Supervisor, the Accounts Payable Clerk is responsible for performing accounting duties and maintaining information related to Accounts Payable for Yellowhead County. This position will assist the Director of Corporate Services and the Accounting Supervisor with all financial and clerical duties as assigned.
General
- Assist the public in a pleasant and efficient manner.
- Assist with the telephone and reception duties, including cash receipting, on a relief basis.
- Check the cash receipts and prepare and deliver the bank deposit as required.
- Maintain a current Procedural Manual.
- Assist in any other related duties as assigned by the Director of Corporate Services or Accounting Supervisor.
- Participate and assist in a positive manner as a team member in all operations of Yellowhead County.
Position Responsibilities
Accounts Payable
- Maintain all accounts payable records, verify invoices, match with purchase orders. Check that proper coding and signatures are on all invoices prior to processing.
- Prepare and compute all accounts payable batches.
- Review to ensure that Workers Compensation Clearance letters are attached to invoices when necessary.
- Prepare accounts payable cheques up to the point of mailing or distribution including those cheques generated from the Worktech system.
- Check monthly statements and obtain further information or copies of invoices from supplies when required.
- Maintain communication with all staff to facilitate the preparation and processing of accounts payable invoices.
- Investigate and advise on all accounts payable inquiries.
- Maintain and verify holdback records to be given to Accounting Supervisor for year-end procedure.
- Submit the holdback report for Department Directors every second month.
- Maintain accurate inventory of purchase orders for use by departments.
- Implement the set up of and maintain the automatic debits for credit card and utility invoices.
- Prepare the Accounts Payable monthly reconciliation
- Prepare and assist in completing the year-end functions for the accounts payable system.
- Prepare the annual T4A forms and T4A Return for review by the Department Director.
Requirements
Minimum Qualifications
Education/Skills
- Two (2) year College Diploma in Accounting, Finance, or equivalent
- Pleasant telephone manners
- Ability to maintain confidentiality with respect to all matters pertaining to Yellowhead County
- One (1) to three (3) years with computer – Microsoft Office
- One (1) to three (3) years experience with accounts payable software packages
- Defensive driving
- Valid Class 5 drivers license
- Must be bondable
Attributes
- Strong organizational and prioritization skills
- Strong interpersonal skills
Preferred Qualifications
Education/Skills
- Three (3) year College Diploma in Accounting
Experience in
- Great Plains Dynamics
- Diamond Software
- Three (3) years of municipal office experience
- Five (5) years experience in an office setting
- Five (5) years experience in accounts payable software packages
Salary & Benefits
Working environment:
- Work is conducted in an open office environment
- The visual attention is high in intensity – continuous data entry
The salary range is $56,930 - $72,065 per year. Yellowhead County offers a competitive benefit package.
To apply please submit resumes online, on our web page https://yhcounty.ca/county-office/employment/
A detailed position description can be found in the job posting online.
The competition will remain until Friday March 11, 2022.
Only those candidates being considered will be contacted
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