Reporting to the Deputy Chief Administrative Officer, the Manager of Corporate Services is responsible for the management of many of the District’s corporate functions, which are generally governed by legislation and municipal bylaws. This position is designated as Corporate Officer, as outlined in the Community Charter, and will have working knowledge of the legislative, legal, and corporate responsibilities in BC local government legislation.
The Corporate Officer adheres to the responsibilities identified in section 148 of the Community Charter; oversees the municipal election process; is responsible for the BC Freedom of Information and Protection of Privacy Act compliance; arranges support to Council, boards and committees; and develops and implements administrative policies and long-range department plans. Other core administrative business area responsibilities include oversight of records management and bylaw enforcement.
Job Duties
• Provides overall leadership and direction to Corporate Services staff, including development of work plans, project plans, performance management, and staff mentoring.
• Oversees the municipal elections processes pursuant to the Community Charter, Local Government Act and Elections Act. Direct the preparation and coordination of municipal elections and referenda, oversee contractors and volunteers, and order necessary equipment and supplies for automated voting.
• Follows best practices regarding Council meeting protocols and administration, corporate records management, and information and privacy protocol, and keeps up-to-date on legislative changes that affect local government.
• Provides advice to District staff, Council, and committees, including explaining and interpreting of District bylaws, project plans, meeting protocols and parliamentary procedures, and legislative implications.
• Oversees the Executive Assistant in their duties of preparing and organizing Council meetings, Committee meetings, and Public Hearings.
• Assists departments with bylaw preparation and maintains the bylaw registry.
• Acts as a Signing Officer for the District.
• Acts as the Head under the Freedom of Information and Protection of Privacy Act.
• Researches, drafts, and manages documents including bylaws, agreements, policies, procedures, and reports to Council.
• Maintains the Civic Web platform, including the action tracker system and database.
• Leads the Bylaw Enforcement team through the development of service delivery standards, procedures, quality assurance monitoring, and follow up.
• Undertakes special projects and performs other duties as assigned, in accordance with departmental and corporate objectives.
• Assists the municipality in providing emergency services. Duties assigned during an emergency may differ from regular duties.
Job Requirements
- A degree or diploma in Public Administration, Law, or Political Science would be an asset
- Minimum five (5) years of local government experience in a similar role
- At least three (3) years of experience in a management role
- Experience coordinating local government elections
- Superior communication skills, verbal and written
- Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint and Outlook) and iCompass software
- A well-defined sense of diplomacy, including negotiation, conflict resolution, and people management skills
- Effective leadership skills, with a strong focus on mentoring and motivation of employees
- Ability to work efficiently and under pressure while dealing with contentious matters
- Working knowledge of the Community Charter, Local Government Act and Freedom of Information and Protection of Privacy Act
- Significant experience with Parliamentary Procedures and Robert’s Rules of Order
- Demonstrate the following core competencies:
- Accountability and Dependability
- Communication
- Continuous Improvement
- Conflict Management
- Creative and Innovative Thinking
- Enforcing Laws, Rules and Regulations
- Ethics and Integrity
- Mediating and Negotiating
- Mentoring and Coaching
- Problem Solving
- Research and Analysis
- Teamwork
The probationary salary of this role is between $90,000 and $95,000 with a review after six months. This position includes a full range of employer paid benefits, an earned day off program, generous vacation time, up to 3-weeks of time off in lieu of overtime and an Active Living Pass for access to the Leisure Centre courts, fitness centre, climbing wall, pool, arena and many of the drop-in fitness classes. More information and a detailed job description can be found on the District of Sparwood website at https://sparwood.ca/municipal-hall/employment-opportunities/.
