Description
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Description
DUTIES AND RESPONSIBILITIES:
The position will:
- Be responsible for overseeing and coordinating the day-to-day administration of the City through its Departments.
- Attend Council/Committee meetings and make policy, program and long-range/strategic/business planning recommendations.
- Communicate and facilitate the implementation of Council decisions.
- Represent the City with external agencies and on behalf of Council as required.
- Monitor the activities of local Boards/Agencies and service partners of the Corporation.
- Oversee and monitor the sound fiscal management and legislative compliance of the Corporation.
- Participate in labour/employee relations processes and fostering a positive and productive workplace environment.
- Support Economic Development activities and promote Belleville as a preferred place to locate.
- Champion the corporate vision/mission and programs/policies of Council.
- Provide advice/opinion/counsel to Council on policy/program plans, corporate/legal and general governance matters, and sensitive/controversial issues; makes recommendations to Council.
- Provide day-to-day advice/support to the Mayor and Members of Council in their governance roles.
- Assess staffing needs, and review and recommend complement amendments and organizational structure changes.
- Direct and participate in recruitment processes (as necessary) and makes effective hiring recommendations/decisions.
- Be responsible for staff development, performance management/review, coaching/mentoring, health and safety, collective agreement administration, discipline, and termination recommendations/decisions within the parameters established by Council.
- Direct and/or participate in labour/employee relations initiatives and legal/other matters including hearing/resolving grievances, providing direction to collective agreement negotiations and major HR policy development/administration.
- Champion the vision/mission of the Corporation among staff, and foster a positive, productive, healthy/safe, creative/innovative and collaborative workplace environment.
- Direct the preparation of and recommends annual; operating and capital budgets and longer-range financial forecasts for the Corporation.
- Administer /monitor the administration of the approved budget including authorization of expenditures in accordance with City policy.
- Ensure the implementation of and oversees and monitors programs/practices that assure the integrity, security, and on-going maintenance/rehabilitation of City assets, infrastructure/buildings and other physical/financial resources; and regularly reports to Council on same.
- Monitor the review and evaluation of administrative and service delivery processes with a view to ensuring practices are coordinated between Departments, appropriate stakeholder consultation occurs, and that practices are contemporary, meet the needs of the City and reflect customer service excellence.
- Prepare periodic reports to Council on service delivery changes and enhancements.
- Regularly reviews City performance under the Provincial Municipal Performance Measurement Program (MPMP); and takes action for performance enhancement.
- Respond to inquiries from and/or liaises with elected officials, internal departments, the development and business communities, other governments/agencies, residents, citizens’ and special interest groups, the media, unions, etc. on corporate initiatives, business/development proposals, Council activities/decisions, and other business of the Corporation.
- Monitor and follow-up on complaints received, directing/taking corrective action where necessary.
- Direct and work with Executive Management Team colleagues to monitor activities and agreements with Local Boards/Agencies and service partners affiliated with the City to promote and protect the City’s financial and other interests in these organizations.
- Undertake representative and/or inter-board/agency relations activities to foster cooperative working relationships, provide assistance/guidance/resources, and influence decision-making where appropriate; apprises Council of pertinent issues and strategies to address.
- Ensure the City’s compliance with applicable Provincial legislation/regulations and City by-laws and policies.
- Oversee, monitor and provide direction in the preparation of the City’s position on major or sensitive/controversial litigation, arbitrations, Ontario Municipal Board, Provincial Court and other tribunals/hearings; consults with appropriate internal/external resources; keeps Council apprised of status and progress.
- Undertake representative duties as Chief Administrative Officer with the Province, businesses/developers, community/special interest groups, the media, professional associations, other governmental agencies, and inter-municipally as required; attends meetings/events on behalf of Council and/or the Mayor as directed.
- Make recommendations on the hiring of consultants to assist with/undertake major corporate projects/studies, as required; monitors their work and administers/oversees the administration of the agreements in accordance with City policies/procedures.
- Undertake special projects and performs other duties as assigned, in accordance with corporate objectives and Council direction.
Note: The foregoing is intended to outline the general description of duties and responsibilities for this position. It is not intended nor should it be interpreted as a complete inclusive description. The City of Belleville reserves the right to amend this position description at any time provided that such changes do not represent a substantive change in the purpose or essential nature of the position.
Requirements
EDUCATION/SPECIALIZED TRAINING/SKILLS:
The position will require:
Essential (minimum) Qualifications:
- University Degree in a relevant professional discipline accompanied by post-graduate studies in Business and/or Public Administration and Management studies.
- Valid Class G Driver’s License with a clean driver’s abstract and reliable vehicle to use on corporate business.
Asset (preferred) Qualifications:
Successful completion of a Bachelor degree is required with the following post graduate work considered an asset:
- Masters in Public Administration
- Masters in Business Administration
- AMCTO Professional Accreditation
- Computer literacy and knowledge of technology and its uses/opportunities in a municipal environment.
WORK EXPERIENCE:
Essential (minimum) Qualifications:
- Ten (10) year’s executive experience in a corporate portfolio including working with elected officials and general management experience in a unionized environment.
- Thorough working knowledge of Municipal and Employer-related legislation/ regulations and contemporary issues, municipal government organizations and structures, municipal operations, municipal financial and reporting processes, labour relations principles and collective agreement administration and management practices.
Asset (preferred) Qualifications:
- Demonstrated excellent conceptual, interpersonal, general/project management, analytical, communication, presentation, problem-solving, facilitation, negotiation, and staff leadership and supervisory skills.
- Ability to think and act strategically and astutely in a political and community service environment; to build strong and enthusiastic staff teams and external alliances/partnerships; to align departmental programs/services with corporate goals/objectives; and to champion the vision/mission of the City and foster a positive, productive, innovative/creative workplace environment.
Contact
Email: hrgeneral@belleville.ca
Tim M Osborne Dipl. M.M., CMM III
Human Resources Professional
Manager of Human Resources
