Description
SCOPE
Working directly with Mayor of the City of Surrey, the Executive Assistant is responsible for overseeing the day-to-day operation of the Office of the Mayor. In this key role, you will be responsible for a wide range of complex and confidential administrative duties in a dynamic municipal environment.
RESPONSIBILITIES
The Executive Assistant is responsible for:
- Performing executive administrative functions, including public relations matters on behalf of the Mayor.
- Managing the day-to-day operations of the Office of the Mayor.
- Acting as a liaison between the general public, community organizations and the Mayor.
- Oversight of the Mayor’s calendar in coordination with the Mayor’s Administrative Assistant who has front-line responsibility for the calendar.
- Preparation and review of briefing packages, meeting minutes, strategic plans, communications and related documents.
- Responding to a wide range of inquiries (written, telephone, and in-person) and ensuring appropriate response from City staff.
- Representing the City as part of steering committees and meetings with external agencies.
- Managing positive relationships with the general public, community organizations, Council, City staff, and other stakeholders.
- Oversight of support staff, budget, expenditures and payroll.
- Maintaining office records, files and reports.
- Conducting research and development as required.
- Other job related duties as required.
Requirements
QUALIFICATIONS
The successful candidate will have:
- A Bachelors’ degree in Business Administration or a related field with a minimum of five (5) years of relevant experience in an executive assistant role, ideally within a government environment, or equivalent combination of education and experience.
- Demonstrated experience with performing detailed administrative duties with minimal direction.
- Ability to work independently, organize workload and set priorities, and to be flexible with fast-changing priorities and deadlines.
- Ability to embrace and thrive in a dynamic, fast-paced work environment.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy of work.
- Ability to establish and maintain effective relationships and communications with the general public, staff, and external agencies.
- Ability to apply creative thinking to manage or resolve complex issues.
- Demonstrated ability to act with tact and discretion in managing highly confidential, sensitive or political matters.
- High level of proficiency with MS Office and related office software.
- Alignment with the City of Surrey’s Values of Community, Service, Teamwork, Integrity, and Innovation.
This position requires completion of a Police Information Check and a valid class 5 B.C. Driver’s license.
Salary & Benefits
Competitive Salary and Benefits
Contact
Other relevant information
Please apply online to www.surreycareers.ca
From the same organization
14 May, 2025
