December 4, 2024
Municipal Information Network

Municipal Information Network
Celebrating Municipal Clerks Week in Vaughan
By Todd Coles

May 6, 2024

Vaughan City Hall
Vaughan City Hall

City Hall Council Chamber
City Hall Council Chamber

As the City Clerk in Vaughan, I am privileged to witness firsthand the profound impact municipalities and their employees have on our communities. In fact, I am a living case study in the power of public service.

My career began almost 30 years ago in the City of Vaughan's Office of the City Clerk. Nearly ten years into my career, I was offered a position with a prestigious planning firm. I curiously accepted, enticed by the attractive opportunity and the ability to make use of my planning education. But, after two short years, I felt something was missing. I longed for the satisfaction of contributing to something greater than myself and not just the interests of a private company. Shortly after my 'ah-ha' moment, I returned to the City of Vaughan and haven't looked back.

My return to the public sector was motivated by a deep-seated desire to be a part of a collective effort towards a greater cause. It was a calling rooted in a profound sense of duty—a recognition of the vital role that municipal government plays in shaping people's lives. In many ways, that moment feels like yesterday. That's because for me, and for many others, public service is more than just a job, it's a vocation. It's about understanding the needs of citizens, addressing their concerns with compassion and integrity, and striving to build a better community for the future.

In today's rapidly evolving landscape, the role of the public service has never been more critical. Public servants are skilled in the art of doing more with less and constantly embracing innovation, leveraging technology, and adapting. Ultimately, our work is about fostering transparency, accountability, and trust to ensure the effective delivery of essential services.

The Office of the City Clerk serves as the corner stone of municipal administration, providing essential resources and support to residents, businesses, and stakeholders alike. From managing agendas and minutes to overseeing Election Services and safeguarding access to information, these administrative professionals are essential to the critical work that enables municipalities to function.

This year marks a significant milestone for the City of Vaughan as we proudly proclaim May 5-11 as Municipal Clerks Week for the very first time. However, this celebration is not a newfound tradition; it is rooted in a rich history spanning 55 years—a testament to the enduring importance of municipal clerks in our communities. Since its inception in 1969 by the International Institute of Municipal Clerks (IIMC), Professional Municipal Clerks Week has served as an annual occasion to honor the indispensable contributions of municipal clerks worldwide, including here in Canada.

Locally, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) has been providing education, accreditation, leadership, and management expertise to municipal professionals for more than 85 years. As a proud member of their Board of Directors since 2018 and a longtime member, I have seen its incredible value to municipalities across the province and the people who work there.

As we celebrate Municipal Clerks Week, we not only recognize the tireless efforts of municipal clerks but all those who are dedicated to delivering excellence in public service. We honour and the legacy of those who came before us and will continue working to inspire future generations to embrace the noble calling of serving their communities.

For more information

Municipal Information Network
Adresse: 475, Montée Masson #102
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www.municipalinfonet.com
Todd Coles, MCIP, RPP
City Clerk, City of Vaughan

Todd Coles is a seasoned public servant with nearly three decades of experience. As the City Clerk in Vaughan, one of Canada's fastest growing municipalities, Todd has been instrumental in shaping its administrative landscape.

A forward-thinking professional, Todd has championed several initiatives, including the implementation of Vaughan's lobbyist registry and the adoption of internal Committee and Council agenda management software. He holds a Bachelor of Environmental Studies degree in Urban Planning from the University of Waterloo and a Master's Certificate in Municipal Leadership from the Schulich School of Business, York University. As a Registered Professional Planner (RPP) and a member of the Canadian Institute of Planners (MCIP®), Todd combines theoretical knowledge with practical expertise to ensure effective governance and sustainable development.

Todd currently serves as the Zone 4 Board Director within the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO). In this capacity, he actively contributes to the organization's strategic direction and decision-making processes, collaborating with municipal professionals from various jurisdictions to advocate for best practices and advance municipal management statewide.

His position within AMCTO enables him to advocate for the interests of municipal practitioners and address common challenges faced by local governments. By collaborating with AMCTO's leadership, Todd contributes to policy changes and promotes excellence in local governance. His active participation in AMCTO events ensures that he stays informed about emerging trends, legislative changes, and innovative solutions, benefiting not only Vaughan but also the broader Ontario municipal community.

Todd Coles embodies Vaughan's vision for a vibrant, inclusive, and sustainable community, and his commitment to good governance, transparency, and citizen engagement ensures that Vaughan's Office of the City Clerk continues to thrive under his leadership. His contributions significantly impact both Vaughan and the broader Ontario municipal landscape, ensuring continuous growth and excellence in local government administration.