Description

The Property Leasing Agent engages in diverse technical and administrative work to administer and maintain land documents for the City of Lloydminster.

The Property Leasing Agent will:

Oversee all land and buildings owned by the City.
Meet with real estate agents or real estate appraisers to determine appropriate market value.
Set up and maintain leases and files to ensure accurate titles and records.
Maintain lease database.
Liaise with all departments to gather all lease documents and manage files.
Handle continuations, expiries, extensions, invoicing for all leases.
Administer associated contracts and files.
Respond promptly to public enquiries and discrepancies, explaining and interpreting valuations, licensing and tax accounts through various means of communication, while maintaining confidentiality.
Meet with lease holders to negotiate agreements and payments.
Work with finance and legislative services, along with other internal departments to ensure synchronization of records.
Coordinate the proper negotiations, receiving, recording, documentation and dissemination of all land agreements and land contracts, such as: crossing agreements and easements.
Examine and review existing contracts; renew land agreements as required.
Participate in meetings with internal and external stakeholders on all land agreements.
Organize all land agreement files, ensuring appropriate invoicing through Finance and filing with Legislative Services.
Work on confidential projects as required.
Provide information and direction to City departments on land agreements.
Review surveys and easements.
Negotiate and interact with potential clients and stakeholders.
Main contact for external stakeholders regarding lease agreements.
Conduct research for land agreements.
Provide customer service, both in-person and over the phone.
Other related duties as required.

Schedule:

Normal working hours for this position are Monday to Friday from 8:00 am - 5:00 pm with the occassional requirement to work outside these hours.

Requirements

The successful candidate will have the following qualifications:

Post-secondary degree or diploma in Business Administration, Appraisal, Assessment or a related field.
A minimum of three to five years of related experience in preparing lease and land agreements.
An assessment designation or working towards a designation such as Accredited Municipal Assessor of Alberta (AMAA), Certified Assessment Evaluator (CAE), Accredited Appraiser Canadian Institute (AACI) or equivalent would be considered an asset.
A valid Alberta or Saskatchewan Class Five (5) driver’s license (with a clear driving record) is required. The successful candidate may be required to operate a personal vehicle or municipal vehicle for business purposes.
Experience with all types of land agreements such as: bare land leases, facility leases, crossing agreements and easements.
Strong computer skills with proficiency in Microsoft Office, Word and Excel.
Working knowledge of accounting software is required.
Ability to multi-task, direct work, stay organized and maintain a strong attention to detail.
The ability to complete time restricted deadlines while maintaining accuracy.
Strong communication skills; the ability to maintain professionalism and converse in-person and through written correspondence with all levels of staff, stakeholders and the general public.
Exceptional time-management skills with the ability to manage competing priorities while maintaining accuracy.
Ability to work independently and effectively with a team.
Knowledge of reading surveys.
Exudes a high standard of ethics and confidentiality.
The ability to conduct work practices in an ethical and confidential manner.