Property Leasing Agent
Organization: City of Lloydminster
Region: Alberta
End of contest: October 17, 2017
Type (Full time / Part time): Full-Time, Continuing
City of Lloydminster
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The Property Leasing Agent engages in diverse technical and administrative work to administer and maintain land documents for the City of Lloydminster.


The Property Leasing Agent will:

  • Oversee all land and buildings owned by the City.
  • Meet with real estate agents or real estate appraisers to determine appropriate market value.
  • Set up and maintain leases and files to ensure accurate titles and records.
  • Maintain lease database.
  • Liaise with all departments to gather all lease documents and manage files.
  • Handle continuations, expiries, extensions, invoicing for all leases.
  • Administer associated contracts and files.
  • Respond promptly to public enquiries and discrepancies, explaining and interpreting valuations, licensing and tax accounts through various means of communication, while maintaining confidentiality.
  • Meet with lease holders to negotiate agreements and payments.
  • Work with finance and legislative services, along with other internal departments to ensure synchronization of records.
  • Coordinate the proper negotiations, receiving, recording, documentation and dissemination of all land agreements and land contracts, such as: crossing agreements and easements.
  • Examine and review existing contracts; renew land agreements as required.
  • Participate in meetings with internal and external stakeholders on all land agreements.
  • Organize all land agreement files, ensuring appropriate invoicing through Finance and filing with Legislative Services.
  • Work on confidential projects as required.
  • Provide information and direction to City departments on land agreements.
  • Review surveys and easements.
  • Negotiate and interact with potential clients and stakeholders.
  • Main contact for external stakeholders regarding lease agreements.
  • Conduct research for land agreements.
  • Provide customer service, both in-person and over the phone.
  • Other related duties as required.



Normal working hours for this position are Monday to Friday from 8:00 am - 5:00 pm with the occassional requirement to work outside these hours.


The successful candidate will have the following qualifications:

  • Post-secondary degree or diploma in Business Administration, Appraisal, Assessment or a related field.
  • A minimum of three to five years of related experience in preparing lease and land agreements.
  • An assessment designation or working towards a designation such as Accredited Municipal Assessor of Alberta (AMAA), Certified Assessment Evaluator (CAE), Accredited Appraiser Canadian Institute (AACI) or equivalent would be considered an asset.
  • A valid Alberta or Saskatchewan Class Five (5) driver’s license (with a clear driving record) is required. The successful candidate may be required to operate a personal vehicle or municipal vehicle for business purposes.
  • Experience with all types of land agreements such as: bare land leases, facility leases, crossing agreements and easements.
  • Strong computer skills with proficiency in Microsoft Office, Word and Excel.
  • Working knowledge of accounting software is required.
  • Ability to multi-task, direct work, stay organized and maintain a strong attention to detail.
  • The ability to complete time restricted deadlines while maintaining accuracy.
  • Strong communication skills; the ability to maintain professionalism and converse in-person and through written correspondence with all levels of staff, stakeholders and the general public.
  • Exceptional time-management skills with the ability to manage competing priorities while maintaining accuracy.
  • Ability to work independently and effectively with a team.
  • Knowledge of reading surveys.
  • Exudes a high standard of ethics and confidentiality.
  • The ability to conduct work practices in an ethical and confidential manner.

Offer will be contingent upon the receipt of a criminal record check, prior to start date.

Salary & Benefits

Band 6: $33.11 - $36.17 per hour  

(Subject to CUPE 1015 Agreement & Deferred Leave Program)


City of Lloydminster
4420-50th Avenue
Lloydminster, Alberta
Canada T9V 0W2
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