Reporting to the Manager, Support Services, City Clerk Services, duties include providing administrative and secretariat support to City Council and its Standing Committees by preparing and distributing meeting agendas and notices of meeting; attending meetings to record and transcribe minutes, preparing Committee reports for placement on Council Meeting agendas, preparing and distributing directives, preparing follow-up correspondence arising from Council and Committee meetings; maintaining an index of City Council and Standing Committee minutes; assigning report and by-law numbers and maintaining an electronic listing of both; maintaining the Outstanding Items Status Report for Council and Standing Committees; providing back-up to Advisory Committee Coordinator, Commissioner of Oaths and document signing authority in the absence of the Manager, Support Services; providing information on functions and services of Municipal Government (i.e. Grade 5 Local government class); researching and compiling statistical and general information; assisting in the administration of municipal elections.
Applicants will have a post secondary Office Administration - Executive or Municipal Administration program (3 years) from a recognized community college, plus three years of relevant administrative experience preferably in a Municipal Clerk or Municipal Council’s Office. You have skills and experience using PC equipment and related software applications (e.g. Microsoft Office Suite, Adobe Acrobat), working knowledge of legislation and procedures that impact the municipal government level (e.g. Municipal Act, Accessibility for Ontarians with Disabilities Act, Municipal Freedom of Information Protection of Privacy Act, etc.), excellent administrative, minute taking and organizational skills, excellent customer service experience and highly developed communication skills to respond to inquiries by telephone, in person and in writing, and ability to work under pressure in order to meet deadlines. You have completed, or are in the process of Municipal Administration Program (M.A.P.) from the Association of Municipal Managers, Clerks and Treasurers of Ontario (A.M.C.T.O.) and member of the A.M.C.T.O. and maintain membership with A.M.C.T.O. Able to work evenings and overtime, as required
Interested candidates are invited to provide a resume with covering letter electronically no later than Tuesday, May 30, 2017, at www.oshawa.ca under City Hall, Employment link. Please note hard copies of resumes will not be accepted.
We thank all applicants, but only those to be interviewed will be contacted.
We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. The City of Oshawa will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.
Salary Range: $63,866 to $75,135 per annum
Please only apply through our website www.oshawa.ca
